By
VV Balakrishna - HYDERABAD
Published: 26th March 2014 09:07 AM
Last Updated: 26th March 2014 09:07 AM
Racing against time to complete the state’s division work, the
babulog, after almost 21 days, have suddenly realised that they are
short of scanning machines!
Tasked with scanning heaps of government files, the state administration has now, at this late hour, decided to place order for more heavy-duty scanners by inviting tenders to hire them. Placing of orders and getting new scanners will take some more time.
It may be recalled that chief secretary PK Mohanty has set April 30 as the deadline to complete the division work whereas governor ESL Narasimhan has directed the officials to complete all the work by May 15.
With almost 21 days of work completed, officials reviewed the progress of digitisation and photo-copying of government files on Tuesday and realised that the work was going on a slow pace.
They decided to place order for more scanning machines so that all the files will be scanned and uploaded to state government’s data centre.
“One department has five scanners now. Each scanner is able to scan around 5,000 pages a day and some departments are able to scan a small number of files,” said an officer. According to official sources, the number of pages to be copied runs into lakhs. “My department in the Secretariat has 2,700 files. It is a herculean task to take three copies of each file,” said a senior IAS officer.
According to sources, the panchayat raj department has more than 15,000 files and the revenue department around 16,000 files.
As per the decision taken at a review meeting held with the chief secretary on Tuesday, the officials will now hire heavy- duty scanners which can scan pages speedily.
The officials have to take three copies of each file: one for the archives, one for the section concerned and another for the respective head of the department.
On Tuesday, the officials decided to direct the AP Technology Services to place the order for more scanning machines.
CORPORATIONS
Meanwhile, the officials involved in the division work also started identifying the corporations and societies which are running in losses or not directly getting central government funds. Of the 80 corporations, only 32 will be continued. The remaining will be merged with their respective departments.
The central government changed the norms and is directly sending the money to the state government for AIDS Control Society, Sarva Siksha Abhiyan, Rajiv Vidya Mission and others. These were created only to get central funds. With the changed policy, these corporations could be merged with the parent departments, source said. Some corporations have become defunct and are running with only five to ten skeletal staff. Such corporations too be will be closed.
This would help to utilise the manpower, including AIS officers, in a judicious manner after the division of the state.
As per the present strength of the Assemblies, the Telangana or the new Andhra Pradesh can have only l8 and 27 ministers in the cabinets.
“If the departments or corporations are more in number, the ministers cannot handle them. The merger or closing of some departments or corporations will be made keeping in mind how many ministries/departments the the new states will have,” the sources said. At present, there are 37 departments and 185 heads of departments (HoDs). The number will decrease considerably, the sources said.
Tasked with scanning heaps of government files, the state administration has now, at this late hour, decided to place order for more heavy-duty scanners by inviting tenders to hire them. Placing of orders and getting new scanners will take some more time.
It may be recalled that chief secretary PK Mohanty has set April 30 as the deadline to complete the division work whereas governor ESL Narasimhan has directed the officials to complete all the work by May 15.
With almost 21 days of work completed, officials reviewed the progress of digitisation and photo-copying of government files on Tuesday and realised that the work was going on a slow pace.
They decided to place order for more scanning machines so that all the files will be scanned and uploaded to state government’s data centre.
“One department has five scanners now. Each scanner is able to scan around 5,000 pages a day and some departments are able to scan a small number of files,” said an officer. According to official sources, the number of pages to be copied runs into lakhs. “My department in the Secretariat has 2,700 files. It is a herculean task to take three copies of each file,” said a senior IAS officer.
According to sources, the panchayat raj department has more than 15,000 files and the revenue department around 16,000 files.
As per the decision taken at a review meeting held with the chief secretary on Tuesday, the officials will now hire heavy- duty scanners which can scan pages speedily.
The officials have to take three copies of each file: one for the archives, one for the section concerned and another for the respective head of the department.
On Tuesday, the officials decided to direct the AP Technology Services to place the order for more scanning machines.
CORPORATIONS
Meanwhile, the officials involved in the division work also started identifying the corporations and societies which are running in losses or not directly getting central government funds. Of the 80 corporations, only 32 will be continued. The remaining will be merged with their respective departments.
The central government changed the norms and is directly sending the money to the state government for AIDS Control Society, Sarva Siksha Abhiyan, Rajiv Vidya Mission and others. These were created only to get central funds. With the changed policy, these corporations could be merged with the parent departments, source said. Some corporations have become defunct and are running with only five to ten skeletal staff. Such corporations too be will be closed.
This would help to utilise the manpower, including AIS officers, in a judicious manner after the division of the state.
As per the present strength of the Assemblies, the Telangana or the new Andhra Pradesh can have only l8 and 27 ministers in the cabinets.
“If the departments or corporations are more in number, the ministers cannot handle them. The merger or closing of some departments or corporations will be made keeping in mind how many ministries/departments the the new states will have,” the sources said. At present, there are 37 departments and 185 heads of departments (HoDs). The number will decrease considerably, the sources said.
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